Patient intake for dental & aesthetic clinics
Most high-value enquiries arrive after hours. LeadFlow AI answers every one in seconds, bounded by your own clinic guidelines, scores how ready the patient is, and follows up until they book or ask you to stop.
Runs on free tiers: Google Gemini for the assistant, a free-tier host and database. No per-seat lock-in.
What it does
Four jobs a front desk does, running around the clock and tenant-isolated per clinic.
A 24/7 receptionist held to each clinic's verified guidelines. It never fabricates pricing and refuses to give a medical diagnosis, so it protects the practice while it captures the lead.
Every enquiry is sorted into high, medium or low intent with a plain-language rationale, so the team calls the patients worth calling first instead of guessing from a full inbox.
A structured sequence reaches out over the first week and halts the moment the patient replies, books, or opts out. No clinic ever nags a patient who already said yes or no.
It offers real consultation slots, confirms them, and keeps an audit log of every message, so the practice has a record and the owner can see exactly what was said.
Try it — running in your browser
This is the app's own receptionist, knowledge base and lead scorer running live on this page — no server, no API key, no cost. It answers within the clinic's bounds, never invents a price, refuses to diagnose, and scores the lead with its reasons as the conversation reveals them.
Explainable lead scoring
The score is never a bare number. It comes with the reasons behind it, so the team can trust it and act on it.
Named a high-value procedure, asked about timing or availability, and left a reachable contact. Call first.
Clear interest but missing a detail, such as timing or budget readiness. Worth a prompt, well-timed follow-up.
Early-stage or information-only. Nurtured gently, never pushed, and never allowed to crowd out the ready patients.
Follow-up that knows when to stop
The sequence runs on its own and halts on any reply, booking or opt-out. Nothing is sent after the patient has acted.
Questions
The assistant is constrained to each clinic's own guidelines. It will not quote prices it cannot stand behind and it refuses to give medical advice or a diagnosis, deferring those to the clinician at the consultation. Every message is logged so the practice can review what was said.
Yes. It is multi-tenant by construction: each practice's leads, calendar and knowledge base are isolated from every other, and that isolation is checked by an in-app test runner.
It is designed to run on free tiers: Google Gemini's free prototyping tier for the assistant, and a free-tier host and database. The repository includes a step-by-step zero-cost deployment guide.
Yes. LeadFlow AI is open source. The repository ships a Dockerfile and deployment configuration, so you can run it on your own host with your own keys.
Conversations are stored per clinic for the follow-up sequence and the audit log, isolated between tenants. See the Privacy Policy for what is kept and for how long. Treat any clinical or payment workflow as subject to your local healthcare rules.
Pricing
High-value procedures are worth $3,000–$25,000. A plan that captures even one extra case a month pays for itself many times over. Monthly fee plus a one-time setup and configuration.
+ $500 one-time setup
Essential 24/7 AI lead capture and instant notification for boutique practices.
+ $1,000 one-time setup
Complete autonomous lead qualification, scoring and multi-day booking sequences.
+ $2,000 one-time setup
Custom multi-provider automation with an SLA and weekly pipeline audits.
Self-hosting instead? The code is open source — clone it, add a free Gemini key, and run it yourself. These plans are the fully-managed, done-for-you option.
Clone it, add a free Gemini key, and follow the deploy guide. It answers the next after-hours enquiry for you.
Get it on GitHub